Secure Dropbox account

Did you know that if you resell your phone that had Dropbox installed on it, it’s still registered with Dropbox? It is not unregistered when you delete Dropbox or perform a reset. The Dropbox cloud will continue to see it as your own phone, and it can get sour if the person who bought the phone somehow finds out about your login credentials. You won’t even be notified – to make matters worse.

It’s a good idea to check any cloud services you use at regular intervals to make sure they aren’t giving access to devices you no longer use or apps you no longer need.

To check Dropbox settings, type in your web folder or right-click on the Dropbox icon in your system tray and select Show Dropbox folder on web. Either way, your browser will open Dropbox for you. From there, click on your name next to your image to get the drop-down menu and select Settings from the menu.

You will get a page with three tabs: The profile, Accountand Security. You need to check all three tabs to increase the security of your Dropbox account.

Profile tab in Dropbox

Scroll down to Email Notifications. There are two options in particular that you need to check (opt-in). One is the “INotify me when a new device is linked to my Dropbox”. The other is ” Notify me when a new app is connected to my Dropbox”.

Both of these options will trigger an email as you or someone else tries to access your Dropbox from a new device or allows a third-party app to access your Dropbox.

You may also want to be notified when too many files are deleted from your Dropbox. This could indicate that a hacker is logging into your Dropbox or that you are yourself. Just make sure to check the “notify me when too many files are deleted” box.

You can use (check or uncheck) other email notifications as you wish, but the above two – when a new device is added and when a new app is authorized – are essential to stay safe.

Account tab in Dropbox

The list of connected services will appear here. Besides services such as Facebook, Twitter, LinkedIn, and Google, you can also see other services that you have connected to your Dropbox. It could be Multcloud, a cloud-to-cloud transfer service, or something similar. There are many third-party apps that claim to improve your experience with Dropbox and you may have used them in the past. If you are still using them, no action is necessary. But if you are not using these services over Dropbox, you should consider removing them from the Dropbox account. You never know when someone will use these connected services as a backdoor to access your Dropbox.

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In short, scroll down to Connected Services and remove any services and apps you no longer use or apps that no longer require Dropbox. This will make your Dropbox more secure on the web and on your computer.

Security tab in Dropbox

There are two things to consider on this page: one is active sessions and the other is linked devices. The first option – active sessions – will show you a list of sessions that are still active because you did not log out properly. It’s not really a problem, but you can delete sessions by clicking on the cross next to each session. It would do a bit of cleaning up but will help secure your Dropbox by deleting unnecessary active sessions.

The following title is important: Linked devices. You need to verify all devices linked to your Dropbox. These can be your old phones that you no longer use or lost, tablets that you used to access Dropbox, and other types of computers. Go through each entry carefully, find out if the device is still with you and if you intend to use Dropbox on that device and if not, remove the device from the list of connected devices. It will be a bit tedious because the process of unpairing each unwanted device takes some time. But once done, your Dropbox will be safer.

Now that you know how to secure your Dropbox, you might want to encrypt your files before uploading them to the cloud. There are many encryption programs. Personally, I use VeraCrypt but you can choose what suits you.

You might also want to take a look at:

  1. sookasa – Secure HIPAA compliant Dropbox file encryption tool
  2. Viivo – Cloud File Encryption Service for Dropbox
  3. Cloudfogger brings encryption and security to your cloud storage accounts.
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